Financial Services Division
Accounts Payable Department
The accounts payable department is responsible for reviewing purchase orders before making payments to vendors and issuing checks every other week, usually on Friday. View the Accounts Payable Pay Dates for 2019-2020 (pdf).
Vendors are encouraged to email invoices and statements to firstname.lastname@example.org
Activity Funds Department
The activity funds department is responsible for ensuring funds are being spent in accordance to guidelines, which are approved by the Board of Education.
Sanctioned organizations operate for the benefit of students but are not subject to the statutory controls over student activity funds. However, they are responsible for complying with all federal and state laws as well as rules set forth by the school district.
There are numerous rules and regulations that should be followed in order for sanctioned organizations to be as transparent as possible. Please reference www.baschools.org/Policy6205 for Broken Arrow Public Schools board policy on sanctioned organizations.
Please submit an application to the Chief Financial Officer by Oct. 15 to be sanctioned for the current fiscal year.
Budget and General Fund Department
The budget and general fund department manages the district’s general, building and child nutrition fund budgets by monitoring each fund’s expenditures. This department works closely with the treasurer to monitor expenditures versus revenues and reports these figures to the Board of Education on a monthly basis.
Federal Grants Department
The federal grants department works closely with the instructional division to ensure federal grant monies are being spent in accordance to regulated guidelines. This department is responsible for the financial aspect of federal grants, making claims on a regular basis and making sure the budgets for these grants are approved.
The purchasing department oversees all district purchases and bids from outside vendors and ensures all purchases/bids adhere to the Board of Education Policy guidelines.
Risk Management Department (Workers Comp)
The risk management department is responsible for property and casualty claims and insurance for the district.
The treasurer is responsible for monitoring all local, state and federal revenue as well as investing the district’s funds.