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New Hire Benefits Information

Contact Information

New Hire Benefit Forms

The following forms may be completed in advance of the new hire orientation. Be mindful these are all legal documents. Write legibly. Use a blue or black ink pen. Try to refrain from marking out or scribbling on the forms. The Benefits team will review the documents to assure all information has been completed correctly. 

Employee Assistance Program

Program provides emotional wellness and work/life balances for employees and their family members. No charge to employee for this confidential service.

More information:  Employee Assistance Program

Legal Shield and IDShield

Voluntary enrollment for advice on legal issues; identity protection. Individual or family plans available. More information here or by contacting Dr. Ron Kite at wecrkite@swbell.net.

Enroll at http://legalshield.com/info/baschools.

Healthiest You

Teledoc service offering treatment for a wide range of conditions. Unlimited calls per month for employee and registered dependents living in their home. $13.65 per month. Sign up for this optional coverage here.

Oklahoma Teachers’ Retirement System (TRS)

TRS is a state agency that administers retirement assets and provides income security through a monthly retirement benefit payable throughout the lifetime of each member. Employees are vested after contributing to TRS for 7 years. Forms will be available at New Employee Orientation if you are not able to complete in advance. Bring social security numbers, addresses, and date of birth for all beneficiaries.

More information can be found in the Member Handbook.

Cost: 7% of your total compensation annually divided into 24 pay periods.

Certified employees are required to participate; therefore, the district pays the 7%. The following forms are required to be completed:

Support employees working at least 4 hours or more per day may opt in or out. Employees have 30 days to make a one-time, irrevocable election to either opt in or opt out of TRS.

Example of how to calculate the cost:
$15,000 annual salary x .07 = $1050 then divide $1050 by 24 pays = $43.75 per pay check

All support employees must complete the election form:

If you are opting in, the following forms are also required:

Summary of Benefits and Coverage (SBC)

The Summary of Benefits and Coverage will summarize important information about any health plan option in a standard format to help you compare across options.

Marketplace Notice under ACA

The Health Insurance Marketplace (also known as the “Marketplace” or “exchange”) provides health plan shopping and enrollment services through websites, call centers and in-person help.  If an employee chooses to use the Marketplace, please use the Marketplace Exchange form when submitting an application.

COBRA Continuation Coverage Rights

This notice generally explains COBRA continuation coverage, when it may become available to you and your family, and what you need to do to protect the right to receive it. COBRA continuation coverage is a continuation of coverage when coverage would otherwise end because of a life event.

VOYA, 403(b) Retirement Plans

Enrollment information for retirement savings plans. Includes enrollment instructions to track savings, contact information and how to access your account.

Employee Acknowledgement Form

Form will be completed at the New Employee Orientation.

Sick Leave Sharing Bank

All employees working six hours or more must sign up or decline to be a member of the sick bank. More details found in District Policy 5310 and on this webpage

SunLife Insurance

All employees working six hours or more per day will complete life insurance forms. The district pays for the initial $20,000* life insurance. *$50,000 for directors, principals, assistant principals. Employee may sign up for additional coverage. Bring social security numbers, addresses, and date of birth for all beneficiaries.

OMES/EGID Medical, Dental, Vision, and Life Insurance

All employees working four hours or more per day complete either the Enrollment Form OR Waiver Form.

For a more in-depth details about each plan, review the Employee Benefits Options Guide.

Coverage is effective the first of the month following your employment date.

As a new employee, you have 30 days from your employment or eligibility date to enroll in coverage. If you do not enroll within 30 days, you cannot enroll until the next annual Option Period, unless you experience a qualifying event. You have 30 days following your eligibility date to make changes to your original enrollment.

American Fidelity Disability Insurance

All employees working six hours or more per day receive American Fidelity disability coverage.

  • The district pays for $7.80 towards the cost of any plan.
  • Employee may sign up for additional coverage.