Communications

Fee Schedule for Duplication of School Records

In compliance with provision of the Oklahoma Open Records Act (Title 51, Oklahoma Statutes 24 A. 1 et seq.), the following fee schedule is established for the search and duplication of District and/or student records. The fee schedule shall be effective for the 2008-2009 fiscal year, and for subsequent years until amended by the Board of Education or altered by change in the Oklahoma Open Records Act or other federal or state statute.

If copies of district documents are requested, the person making the request agrees to pay in advance $0.25 per page for 8 ½ x 11 copies.
If copies of district documents are requested, the person making the request agrees to pay in advance $0.25 per page for 8 ½ x 14 copies.
If copies of district documents are requested, the person making the request agrees to pay in advance $.50 per page for computer printouts.
If dubs or copies of audio tapes are requested, the person making the request agrees to pay in advance $6.00 for each tape.
If dubs or copies of videotapes are requested, the person making the request agrees to pay in advance $15.00 for each tape (copies of BATV programs may be obtained by contacting BATV-the BATV rate schedule is $10 per DVD or VHS if picked up; $13 per DVD or VHS if mailed by BATV to person making the request)
If copies of material on computer disk are requested, the person making the request agrees to pay in $10.00 for each disk.

If a search is necessary to furnish the documents and if this request is solely for commercial purposes or if the request is going to cause excessive disruption of the business of the School District, the person or organization making the request agrees to pay a search fee of $9.00 per hour for secretarial time; $30 per hour for administrative time; $100 per hour for computer query or programming (all calculated on quarter-hour increments). The superintendent of schools, after consultation with appropriate District officials, and if deemed appropriate, the District’s legal counsel, will determine whether any request is going to cause excessive disruption of the business of the District. This determination by the superintendent shall be made in the light of the totality of the circumstances involved with each request. The superintendent shall consider such things as the number of documents sought, their page lengths, the number of employees who will be involved in the search, the length of time it will take to assemble the documents, whether employees will be required to redact confidential information from documents, and whether the request will divert staff from their regular jobs.

Submitted to Tulsa/Wagoner County Clerks October 28, 2008