Board Report
Broken Arrow
Public Schools
Board of Education
Regular Meeting
November 17,
2008 6:00 p.m.
Central on Main
210 North Main
Street
Broken Arrow,
OK 74012
[Except for item #1, any agenda item may be considered and acted on in
any order)
Meeting Called to Order
Board President Terry Stover called the meeting to order at 6:00 p.m. Members present included Sharon Whelpley, Shari Wilkins, and Maryanne Flippo (as well as Interim Superintendent of Schools, Dr. Gary Gerber). Member Stephanie Updike was absent.
Formal Adoption of Agenda
2. Vote to adopt the agenda.
Action: approved (with the exception of items 12 and 36 which were tabled until the next meeting because
of the absence of Mrs. Updike).
Invocation
3. Prayer
The opening prayer was led by Mrs. Whelpley.
Summary of Awards & Achievements
4. Introduction of the National Merit Semi-Finalists. R. Armstrong
Broken Arrow High School Principal Rob Armstrong introduced BAHS National Merit Semifinalists for the
2008-2009 school year (as well as their families). This yearÕs National Merit Semifinalists are Andrew
Arvay, Megan Baxter, Derek Brown,
Raychal Lurvey, Emily Saffell, and Katherine Wenzel.
5. Introduction of the 2009 Site Teacher of the Year Recipients. D. Mosburg
The Board recognized the 2008-2009 BAPS site Teachers of the Year:
Arrow Springs Elementary- Sherry Bass
Arrowhead Elementary- Linda Roberts
Broken Arrow Academy- Linda Rubin
Broken Arrow High School- Laura Achhireddy
Centennial Middle School- RoxAnna Bolding
Childers Middle School- Frieda Reck
Country Lane Elementary- Jennifer Peterson
Haskell Middle School- Lilliane Vannoy
Indian Springs Elementary- Bridget Cook
Leisure Park Elementary- Rhonda Aud
Liberty Elementary- LaDawn Johnson
Lynn Wood Elementary- Amy Bruner
Margaret Hudson Program- Linda Jones
North Intermediate High School- Dusty Fuller
Oak Crest Elementary- Cathy O'Kane
Oliver Middle School- Sharon Jones
Park Lane Elementary- Kristine Weyher
Rhoades Elementary- Kayla Cardenas
Sequoyah Middle School- Sherry Bogart
South Intermediate High School- Mickey Miller
Spring Creek Elementary- Angela Harwell
Vandever Elementary- Charles Brown
Westwood Elementary- Tricia Medley
Wolf Creek- Glenda Buttrey
6. Awards & Achievements. K. Isbell
Chief Communications Officer, Keith Isbell recognized the BAHS softball team for winning the 6A State
Championship in fastpitch softball. Coach Randall King then introduced the seniors from the team who
were saluted by the Board of Education.
Reports to the Board
7. Professional Oklahoma Educators Report.
8. Broken Arrow Education Association Report
Hearing of the Public
9. Presentation by members of the public, after written request form submitted, to speak on matters of immediate concern within the jurisdiction of the Board; 20 minute limit established for public comment section of agenda; three minute time limit established for each speaker.
Unfinished Business
Action: tabled.
11. Minutes of the September 15, 2008, regular Board of Education which may be approved as presented or approved following modification.
Action: Tabled
12. Second reading of board Policy 15.11: Board of Education - Membership, Conflicts of Interest, Powers and Duties of Board, Authority of Board, Board Committees, Election and Duties of Board, Education for Board Members and Code of Ethics and Conduct; consideration of and vote on motion to approve or disapprove Board Policy 15.11. S. Updike
Action: see agenda item 2
13. Motion, discussion and vote on motion to approve or disapprove the schedule of Board of Education Meetings for 2009
Action: Approved-the following regular meeting schedule:
Mon. Jan. 12, 2009
Mon. Jan. 26, 2009
Mon. Feb. 9, 2009
Mon. Feb. 23, 2009
Mon. March 9, 2009
Mon. March 30, 2009
Mon. April 20, 2009
Mon. May 11, 2009
Tue. May 26, 2009
Mon. June 22, 2009
Mon. July 13, 2009
Mon. Aug. 10, 2009
Mon. Aug. 24, 2009
Tue. Sept. 8, 2009
Mon. Sept. 21, 2009
Mon. Oct. 5, 2009
Mon. Oct. 26, 2009
Mon. Nov. 9, 2009
Mon. Nov. 23, 2009
Mon. Dec. 14, 2009
Approve or Disapprove General Consent Agenda Items (Items
14, 15, and 29 pulled and tabled; all other items approved)
14. Minutes of the October 23, 2008, special meeting of the Board of Education which may be approved as presented or approved following modification.
15. Minutes of the October 27, 2008, special meeting of the Board of Education which may be approved as presented or following modifications.
16. Request to allow the Broken Arrow High School Varsity Wrestling Team to practice from 1:00pm-2:30pm on Sunday, November 30, 2008 and Sunday, January 4, 2009. C. Green
17. Use of the football fields at North and South Intermediate High Schools on Wednesday evenings from 5-9 p.m. for youth soccer training.
18. Request to designate Cathey Metevelis, Executive Director of Human Resources, as the authorized representative for the purpose of completing and signing insurance applications, uninsured motorist election/rejection forms, submitting proof of loss forms and generally dealing with any and all insurance carriers providing insurance coverage to Broken Arrow Public Schools.
19. Proposed Resolution designating an authorized school representative to handle insurance matters relating to the District's insurance polices for 2008-09 school year.
20. Use of the parking lot at Oliver Middle School by Guts Church on Wednesdays from 6-8:30 p.m.
21. Approval of transfers within the Activity Fund Accounts
22. Ratification of Encumbrance Change Orders for the General, Building, Child Nutrition and Bond Funds for the 2008-2009 fiscal year funds totaling $(16,215.83) Item is pending Board approval and is posted on the Broken Arrow Public Schools district website at www.baschools.org
23. Ratification of Encumbrance Orders totaling $984,798.73 for the General, Building, Child Nutrition, Bond and Gift Funds for October 7,2008 through November 10, 2008, from the 2008-2009 fiscal year funds. Item is pending Board approval and is posted on the district website at www.baschools.org.
24. Certified Personnel - Employment, Resignations/Terminations, Leave of Absences
25. Support Personnel - Employment, Resignations/Terminations, Leave of Absences
26. Memorandum of Understanding between Broken Arrow Public Schools and Tulsa Technology Center Approve an agreement between Broken Arrow Public Schools and Tulsa Technology Center regarding approval of students earning high school credit at TTC.
27. Contract with Oklahoma Department Career Technology for Secondary Programs School Year 2008-2009
28. Request for Broken Arrow High School Baseball Booster Club to have Wildlife Raffle beginning November 11, 2008 and ending on January 16, 2009. Drawing will be held on January 16, 2009. C. Green
29. Minutes of the October 13, 2008, regular meeting of the Board of Education which may be approved as presented or approved following modification.
Construction Services
30. Construction report as of 11/10/2008. J. Moburg
Jim Moburg, Executive Director of Construction Services advised that work is on schedule at the districtÕs 4th and 5th grade center on the current campus of Country Lane and Centennial. He said the heating system is in place to allow work to progress on the inside on tile for the facility.
31. Construction Management Services for Wolf Creek Elementary: Review and discussion of the proposed contract with Key Construction for a new gymnasium and classrooms addition at Wolf Creek Elementary; consideration of and vote on motion to approve or disapprove the recommendation. -J. Moburg
Action: approved.
Superintendent/Board of Education/Communications
32. Interim Superintendent's Report on District Activities. G. Gerber
Dr. Gerber said he has visited many of the school sites and has been very appreciative of the warm reception he has received as Interim Superintendent from the various staffs. He said he continues to address various issues related to Electronic School Board. He pointed out that his research has revealed that four upgrades have occurred since the district began using ESB and a fifth upgrade is close to being complete.
33. Motion, discussion and vote to approve or disapprove an Engagement Letter with Jones, Gotcher and Bogan, Attorneys and Counselors for legal services for land acquisition for Broken Arrow Public Schools. G. Gerber
Action: approved.
34. Policy Committee: Discussion on reorganizing the Board Policy Book and new board governance policies. Whelpley/Flippo
Mrs. Flippo said this is a massive undertaking. She said she is pleased with the assistance School District Legal Counsel has provided with the process. So far Mrs. Flippo and Mrs. Whelpley have worked through one section of policy updates and additions with the help of Legal Counsel and have produced a preliminary first section (out of an expected seven sections) that deals with the Board of Education and School District governance.
No action required: Information Only.
35. Discussion of new Open Records Policy. Whelpley/Flippo
In addition to work on item no. 34, Mrs. Whelpley and Flippo are in the preliminary stages (in conjunction with Legal Counsel) of creating a new ÒProduction of Public Records PolicyÓ. Mrs. Flippo said the new policy better incorporates the requirements of the Open Record Act within the district policy framework..
No action required; Information only.
36. Discussion of communications of board members with legal counsel. S. Updike
37. Preliminary Discussion of Superintendent Search.
Budget and Finance
38. Treasurer's Reports for October - B. Martin
39. Activity Fund Reports for October - B. Martin
40. Monthly Financial Report: Revenue and expenditure reports as of October 31, 2008. A. Wade
41. Motion, discussion and vote to approve or disapprove 2008-09 Budget. A. Wade
Action: approved.
42. Motion, discussion and vote to approve or disapprove an exception to Policy 12.9 Fund Balance - A. Wade
Action: approved.
43. Review and discussion of the modular leases for Wolf Creek Elementary; consideration of and vote to approve or disapprove recommendation. M. Bilby
Action: approved
44. Review and discussion of a bids to purchase a 2009 Chevy LS Suburban 2x2, consideration of and vote to approve or disapprove recommendation. M Bilby
Action: approved.
45. Review and discussion of a request to declare modular building #23 and 24 at Wolf Creek Elementary, as surplus; consideration of a vote on motion to approve the disposition of property in accordance with school district regulations.
Action: approved.
New Business
46. Consideration of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.
Executive Session
47. Motion, discussion and vote to go into executive session pursuant to Title 25, Section 307 B. 2. to discuss the 2008-09 collective bargaining negotiations with the Broken Arrow Education Association.
Action: approved.
48. Motion and vote to Return to Open Session
Action: approved.
49. Board Clerk's statement of Executive Session.
50. Motion to implement final disposition of negotiations with the Broken Arrow Education Association for 2008-2009 consistent with the report of the Fact Finding Committee as authorized by 70 OKLA STAT Section 509.7 (E.).
Action: approved
51. Motion, discussion and vote to go into executive session pursuant to Title 25 OKLA STAT., Section 307 (B) (1) to discuss the employment, including salary, benefits, duties and responsibilities and contract of employment of Gary Gerber, an individually salaried public employee.
Action: approved.
52. Motion and vote to acknowledge return to Open Session.
Action: approved.
53. Board Clerks statement of Executive Session minute.
54. Consideration and vote on motion to set the terms of and to contract with Gary Gerber.
Action: approved (that Dr. Gary Gerber be employed as superintendent by an interim-superintendent contract for a term from October 7, 2008 through June 30th, 2009, or until a new superintendent is hired, pursuant to approval of a written contract to be prepared by legal counsel).
Adjourn
55. Adjournment.
Action: approved.